City of Cammack Village Request for Proposal (RFP)
PDF of RFP
Project: New City Administration Building at 2710 N. McKinley Street
Project Funds: $3,061,309.00
Project Start Date: Funds are anticipated to be available by February of 2025.
Project Scope: City Offices, Police Department Facilities, Community Room and Supporting Infrastructure
Submission Instruction: Proposal should be submitted by 5 p.m. on December 13, 2024. Proposal should be emailed to Shalada Toles at stoles@cammackvillage.org or mailed to 2710 N. McKinley Street, Cammack Village, Arkansas 72207.
REQUEST FOR PROPOSAL: Construction Management Services
I. Introduction
The City of Cammack Village invites proposals from qualified, licensed construction management firms to oversee the construction of a new city administration building in alignment with the following approved project description:
“Construction of a new city administration building located at 2710 N. McKinley Street, which will contain city offices, offices and amenities for the police department, a sally port, holding area and a police interview room, and any necessary parking, utility improvements, equipment and furnishings therefor. “
The City places a high priority on community involvement throughout the design and development of this project.
II. Project Overview
The construction management firm will oversee the construction of a city administration building that includes city and police department offices, a sally port, holding area, police interview room, parking, utility improvements, and necessary furnishings, in line with the approved project description.
Additional required features of the project should include a community meeting space that is multifunctional and inviting with a capacity of up to 150 seated guests.
The project will be located on the present site of the city hall and pool located at 2710 N. McKinley Street, as well as the vacant tract of land to the north of the now existing city hall. The project should include considerations for the most cost-efficient location of the facility on the available property, maximizing cost-savings and land use. The project should include a plan for demolition of existing facilities and the current pool located on the property.
The selected firm must ensure that construction activities adhere to this framework and align with Arkansas law and applicable building and fire codes, delivering high-quality work within the approved budget and scope.
Following the approval of both the architectural and construction management firms, the City expects the architectural firm to host, at a minimum, a community charrette to gather design input from Cammack Village residents, encouraging public involvement in the project’s planning phase. Final design may include decisions regarding the existing city facilities and pool located on-site.
III. Scope of Services
1. Collaboration with the project architect, city officials, and key stakeholders throughout the construction phase.
2. Supervision of all construction activities, including coordination with subcontractors and regular progress updates to the City.
3. Ensuring compliance with Arkansas Code, specifically Ark. Code Ann. § 14-58-1001, and other municipal regulations.
4. Project scheduling, risk management, and quality assurance measures to ensure adherence to high standards.
5. Financial oversight, managing and tracking project expenses to ensure alignment with the bond-funded budget.
IV. Proposal Submission Requirements
1. Firm’s Experience: Demonstrated success in managing similar municipal construction projects, particularly those involving public safety and administrative facilities.
2. Compliance Acknowledgment: Written assurance of compliance with all relevant state and municipal regulations, including Ark. Code Ann. § 14-58-1001, and all applicable building and fire codes.
3. Project Management Approach: A detailed project timeline, milestone checkpoints, quality control measures, and risk management strategies.
4. Community Input and Engagement: Proposals must include a plan for conducting community engagement events, including a community charrette, town hall, or public meetings, to gather resident feedback and ensure the project reflects the needs of all citizens. This engagement strategy should outline how the firm will facilitate these sessions to maximize citizen input and create a project that serves the entire community.
5. Green Space Development: The City envisions the site as a community-friendly space that incorporates additional green space for public use, complementing the building’s community room and proximity to Jefferson Elementary School. Proposals should include plans for incorporating green space that will provide an area for children’s play, family gathering, and community activities. Additionally, the City seeks plans that allow for the future development of expanded green space in line with community needs. Firms should address how their design will balance functional requirements with the community’s desire for accessible outdoor areas that enhance both recreation and civic engagement.
6. Service Continuity Planning: As the project site is located at the current city hall, the City requests a plan to ensure the continuity of essential city and police department services throughout construction. Proposals should outline strategies for temporary relocation, phased construction, or other solutions to maintain uninterrupted city administration and police operations. Proposals must address how the firm will coordinate with city officials and relevant departments to minimize disruption to city services and public safety during the project.
7. Location: The project will be located on the current site of the city hall and pool at 2710 N. McKinley Street, encompassing the tract of land bounded approximately as follows: to the south by the present city hall, to the west by the tennis courts property, to the north by Brentwood, and to the east by McKinley. Proposals should include thoughtful considerations for the most cost-efficient placement of the facility on the available property, prioritizing cost savings and optimal land use. This includes exploring opportunities to minimize expenses related to site preparation, such as dirt work, and considering the reuse of existing infrastructure like the parking lot and adjacent street parking. Firms are encouraged to propose designs that maximize the value of the site while balancing functionality and community access.
8. References: Contact information for three similar municipal projects, with a preference for projects involving police or public administration facilities.
VI. Selection Process Proposals will be reviewed based on the firm’s experience, project management approach, understanding of municipal needs, and proposed cost-efficiency strategies. The City will follow the requirements of Ark. Code Ann. § 14-58-1001 in the selection of a firm. A public interview and presentation with the selection team and City officials will be required.